Employers in the United States should be aware that U.S. Citizenship and Immigration Services (USCIS), introduced a new version of Form I-9 earlier this year. While companies have been allowed to continue using the older version dated October 21, 2019, a new mandate has set a deadline for the transition. As of November 1, 2023, it will be mandatory for employers to use the updated I-9 (version date August 1, 2023).
Details outlined by Thompson Coburn LLP highlight a number of changes in the new August 1 version of the form. Understanding these modifications is vital for corporations to ensure full compliance with immigration law and avoid potential penalties.
The I-9 Form is used for verifying the identity and employment authorization of individuals hired for employment in the United States. All U.S. employers must ensure proper completion of Form I-9 for each individual they hire for employment.
With the implementation deadline approaching, it is imperative for corporate legal teams and HR departments to educate themselves about the changes in the new form and ensure their documentation processes are adequately updated. Failing to transition to the new form within the stipulated timeframe can have serious consequences, including potential sanctions for non-compliance.
Continuing to use resources that provide up-to-date information on US immigration laws and labor standards is endorsed. It not only assists in stay compliant but also facilitates the ever-changing legal landscape for multinational corporations.