It’s an increasingly digital world and even the legal field is not immune. This has brought a significant shift towards virtual or videotaped depositions over traditional courtroom depositions. A contribution towards this trend is brought to us by Planet Depos, LLC, who presented 12 important tips when preparing for videotaped depositions.
Begin with the basics, including using “Videotaped” in your Notice of Deposition. This term is integral as it informs all parties that the deposition will be recorded on video, setting clear expectations upfront. To ensure no grey areas, the Notice should also include language about the deposition being conducted “remotely.”
Beyond that, here are some main points to consider:
- Dress appropriately just as you would for an in-person deposition.
- Familiarize yourself with the platform and its features before the deposition.
- Ensure a quiet, professional setting to avoid disturbances or distractions.
- Plan for breaks considering the length of the deposition.
- Hold pre-session checks to iron out technical issues before the deposition.
- Establish eye contact with the deponent to establish rapport.
- Use demonstrative exhibits like charts or diagrams, but ensure they are compatible with the technology in use.
- Plan for professional, third-party videographer services, and check their backgrounds and reputations.
- Speak slowly and clearly to ensure accuracy of the transcript.
- Make sure that all involved parties have a stable and good internet connection.
- With multiple parties involved, every effort should be made to avoid crosstalk.
- Always make prior arrangements for a real-time court reporter to record the proceedings.
All these guidelines are aimed at maintaining the highest quality and efficiency in the process of preparing for and conducting a videotaped deposition. Threats of low quality, technical issues, inappropriate settings or interruptions can all be negated or minimized with proper preparation and adherence to these guidelines. This isn’t just about technology; it’s about upgrading traditional legal processes towards a future-ready model.